Zapier vs Piesync: Which is best for your business?

Zapier vs Piesync: Which is best for your business?

Both Piesync and Zapier are software that help you to automate the tasks that you do on a daily basis using your web apps. But which one is a better fit for your organization?

In this blog, we do an honest comparison of Piesync and Zapier, where we have looked into different features to understand if Zapier will be a perfect fit for your business, or will Piesync be a much better option. For explaining different functions in a better way we have used their integrations with TeamWave as an example.

What are Piesync and Zapier?

Piesync focuses on bringing the apps together by fully syncing data between apps and automatically allowing you to work with the same data in different apps. It is designed to sync contacts bi-directionally, in real-time.

Zapier, on the other hand, is more about ‘zapping’ data from one app into another, automatically adding information to help you automate difficult tasks.

Summary of the Comparison between Piesync and Zapier

PIESYNCZAPIER
UsagePiesync syncs contact data available in different systems and databases. Piesync cannot be used if you want other objects such as Deals or Tickets in sync between systems, it only does this for the contacts.Zapier is good for triggering actions which is based on a particular event occurring, such as a new contact was added, or a new deal created. But, you can only use Zapier with the SaaS apps it has pre-built connectors with
One Way or Two Way SyncPiesync can fully sync the data between two apps, in both directions. Conflicting data is merged in a controlled way – fields will never be overwritten.Currently Zapier doesn’t offer two-way syncing features like version merging or version conflict resolution. Most supported apps don’t have triggers for updated data.
No of Apps Piesync’s Contact Sync integrates 251 cloud apps in real time.Zapier provides integration with 3000+apps
Updating capabilityPiesync constantly monitors the records in both web apps, and when it detects changes, it updates the data in the other app too, keeping everything in sync.When the data is updated in one app in some supported apps there is an updating capability, which will be stated in the trigger or action descriptions.
Syncing historical dataDuring the initial sync they match the existing, historical data between the two systemsThe data created before your Zap was turned On will not be acted upon.
PricingPlans start with US$ 49/monthStarting from Free, there are different plans. It depends on the number of Zaps required by your business.
Summary of the Comparison between Piesync and Zapier

When to use Piesync?

Piesync’s Contact Sync engine works bidirectionally and integrates 251 cloud apps in real-time. You can hand-pick the information fields that you want to keep in sync between apps. For instance, in the below picture we can see how Piesync  will map the typical fields by default in TeamWave (such as email, name, last name, etc.)

Default mappings in TeamWave

Piesync has if-this-then-that filters.  Piesync’s Intelligent Syncing feature, allows you to sync categories, attributes, lists, etc. It works with intuitive “If–this–then–that” rules or conditions, allowing you to accomplish complex automatic workflows across different apps.

If-this-then-that filter of Piesync used in TeamWave

Piesync Pricing

Pricing plans of Piesync

When to use Zapier?

In Zapier you have Zap which is a bridge between your Trigger App and Action apps.

For example, A Zap could be created between a Trigger app (TypeForm, Google Form etc) and an Action app (TeamWave in this case).

If you are using web forms like Wufoo and Typeform, then Zapier is what you need. Zapier connects your CRM or Project management software to 3000+ apps. Let’s see an example. When a form is submitted on Wufoo, Wufoo triggers Zapier. Hence, Wufoo is Trigger. Then, Zapier will create a deal in TeamWave as an action. So, TeamWave is an action. Such integrations happen within 2mins.

Connecting Wufoo form to TeamWave using Zapier

You can also map the form field with that of your CRM.

For instance, here we show how TeamWave fields are mapped with Typeform fields.

Mapping Typeform field with that of TeamWave

You can even type in something in a field, which will be part of every item you create through a Zap. 

For example, for the Deal name, you might want to keep it something like, <Your client’s name>’s Deal. So, you could match the Deal name action field with your Client’s name and hardcode ( ‘s Deal ).

This integration lets you automate the process of Deal, Contact and Organisation creation. So, whenever a form is submitted, Zapier will create a Deal/Contact/Organisation in TeamWave.

You can also do a two-way sync with Zapier but that would be very complex and is not ideal.

Zapier Pricing

Different plans of Zapier

When can you use Piesync and Zapier together?

Finding it difficult to choose between both these tools? Then why not use them together for great results. You can use Zapier to add data from web forms such as Google forms, Typeform, Wufoo etc and put it to your CRM/ Project management software and then use the 2-way sync feature of Piesync to sync the data across different systems and databases.

Screenshot from 2019-07-02 23-28-18

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