Basecamp Alternatives in 2020

Founded in 1999, Basecamp was the pioneer in cloud-based project & communication management software. Key features that made Basecamp popular:

  • Simple & Elegant Task Management
  • Search (keyword, person, images & files)
  • Direct Messaging & Group Chat
  • A portal for clients to view tasks and communicate with users
  • Documents & file storage

So why would you need a replacement for Basecamp?

    1. While Basecamp is simple and easy-to-use, the tool is just too simplistic, leaving out valuable communication and collaboration functionality that most modern project management apps include.
    2. Basecamp does not compete with project management apps (or so they claim!). Their competition is with EMAIL! So think of Basecamp as an alternative to email: it does not provide the necessary structure and features to manage in-depth projects.
    3. Pricing: The annual fee for Basecamp is $1,188. We believe that this is rather steep for small businesses to shell out for simple project management.

Bottom-line: Basecamp has been in business for nearly twenty years and long past its prime. There are significantly better tools today, offering more for less. Let’s look at some affordable project management solutions in the market.

List of Project Management Software – Basecamp Alternatives in 2019

1) Trello – Setup boards to organise everything you’re working on, delegate tasks among colleagues, get custom workflows, add to-do lists within task cards, attach files and comment on items. The idea is that you manage all aspects of a project within the app, regardless of whether it’s team-based or individual. Hundreds of third-party integrations.
Ideal for: Real estate management, software project management, school bulletin boards, lesson planning, accounting, web design, gaming and law office case management.
Annual Fee for upto 10 Users = $1,199 [Business Class]

2) TeamWave – Integrated Project Management, CRM & HR software. All-in-One platform for small business. PM features include: To-dos, file sharing, team calendar, messages, events, milestones, estimates, timesheet & more. Best suited for collaboration with clients or partners (you decide what they see!)
Ideal for: Digital agencies (SEO, web design, content marketing, creative), financial services, Service-based small businesses, etc.
Annual Fee for UNLIMITED users = $468 [Includes Project Management, CRM & HR]

3) Wrike – Designed around a minimalist multi-pane UI and consists of features in two categories: project management, and team collaboration. Project Management features are those which help teams track dates and dependencies associated with projects, manage assignments and resources, and track time. These include an interactive Gantt chart, a workload view, and a sortable table that can be customized to store project data.
Ideal for: marketing companies, digital agencies, media, etc.
Annual Fee for upto 10 Users = $3,000 [Business]

4) TeamWork Projects –  Feature-rich productivity tool to manage projects with your team. Teamwork allows you to keep all your projects, tasks and files all in one place and easily collaborate with a team. Visualise the entire project through a marked calendar and gantt chart and setup reporting. The interface may be overwhelming for beginners but a good tool for advanced users.
Ideal for: software companies, high-tech, engineering, freelancers, web design, etc.
Annual Fee for upto 10 Users = $1,080 [PRO]

5) Podio – Organize team communication, business processes, data and content in project management workspaces. Users can also select business “apps” from an online app store or build their own according to project needs.
Ideal for: Companies that need SCRUM & Business Process Management. 
Annual Fee for upto 10 Users = $1,320 [Plus]

6) Jira [Atlassian] – Plan, track, and manage your agile and software development projects in Jira. Customize your workflow, collaborate, and release great software.
Ideal for: software companies, high-tech, engineering, etc.
Annual Fee for upto 10 Users = $120

Conclusion

If you’re looking for a project management tool other than Basecamp you’ll soon find out one thing: So. Many. Options.
The search can be overwhelming, even though you can do the exact same work in a superior platform for a lower cost.

So while you’re looking, don’t forget the goal: to get more done in a productive way that your whole team loves using. The easier the project management software, the more time there is to actually get things done.

Wrike Alternative

Wrike’s project management software has been built for wide range of companies – small businesses to large enterprises. While it provides many features for project management, it is not focused on providing a holistic solution to small businesses. TeamWave is a complete platform to manage & streamline everything in your company: Project Management, CRM & HR. 

Why TeamWave is the leading Wrike Alternative.

1. Application Suite

TeamWave is a unified platform for collaboration, sales and HR management. This means you’d get an application suite that integrates three apps. Some of the benefits:

Sales and Projects: Important files can be copied from deals to projects (example: requirement document) with a few clicks. Comes in handy when you commence project delivery after winning a deal.

Projects and HR: Project admin can keep track of the performance of the employees along with appreciation received from clients and log them as private notes in the HR app. During appraisal these notes can be reviewed for better decision making.

Sales and HR: In the HR app, if you add someone as the reporting manager of a sales rep, then the reporting manager will be automatically added as a deal follower whenever the sales rep adds a new deal. This fosters collaboration and helps in progress tracking.

Here is a sneak peek of our upcoming features:

We’ll be providing tighter integration of CRM and project management app to help you directly convert deals into project and smoothly transfer all the required files.

Wrike doesn’t offer CRM and HR management app. You’ll have to use Zapier to set up some form of integration and it’ll require additional subscription fee along with time.

2. Pricing

Wrike has tiered pricing structure that starts from $9.80/user/month and goes up to $24.80/user/month with annual billing. It can also increase depending on the type of addon or the type of vertical solution you select. For example, the ‘proofing and approval’ addon costs $9.80/user/month and ‘Wrike for Marketers’ costs $34.60/user per month.

All of these plans have following drawbacks:

  • limit on the number of users you can invite
  • restriction on the type of feature and integrations you can use
  • restriction on the storage space

TeamWave has a straightforward pricing – $3/user/month. For annual subscription, the pricing is $2/user/month. All the plans get all the features and apps – absolutely no restriction.

TeamWave Pricing

Here is the cost comparison for a company with 10 employees:

Wrike vs. TeamWave Pricing

3. Collaboration

It is inevitable that at some point you’d have to collaborate with clients/vendors while delivering projects. Wrike doesn’t have a dedicated workflow for involving clients or vendors in the project. Sure you can add client to your Wrike account as an external user, but you’ll have to take care of permissions and make sure that they’re removed from your account once the project gets completed.

With TeamWave, you can collaborate with clients or vendors simply by inviting just one person from your client’s team and they will be able to independently add/manage their entire team. Focus on project delivery, not on the management of client’s team.

Client or Vendor Collaboration in TeamWave
TeamWave Client Collaboration

TeamWave’s discussion dashboard helps your team discuss proposals, ideas and gather feedback. Embed images and files right into messages. Give everyone a chance to weigh in on their own time. Reach consensus and keep important decisions on the record.

TeamWave Discussion Board
TeamWave Discussion Board

4.  Reporting

As a small business owner, time is your most precious resource. You need reporting capability that provides actionable insights quickly and helps you deliver projects. While Wrike provides reports, it can be complex and time consuming for a small business.

Here is a screenshot that shows the multiple steps required for creating reports in Wrike.

wrike-project-management

TeamWave’s reporting feature comes with essential pre-built reports, so you spend time in gathering actionable insights instead of configuring & creating reports. These reports are both graphical and tabular (downloadable in CSV/XLS format).

Project Management reports have following categories:

  • Projects
  • Users
  • Time log
TeamWave Project Report
TeamWave’s Project Report

Project-related questions that can be answered with a few clicks:

  • Which project is in a critical state with respect to overdue and total tasks?
  • Which project is contributing the most to the total number of overdue tasks across all the projects?
  • Which project has been continuously contributing more to the billable time log?
  • Which user has maximum work load? Who has the most number of overdue tasks?
  • Whether the time logged by team members has been consistently increasing or decreasing?

teamwave-project-crm-hr