Paymo is a work management application that helps small and medium businesses with collaboration, project accounting and timesheet management. Although Paymo is considered a modern project management tool, it lacks many features which are available in similar-priced project management software. And therefore many users are constantly looking for Paymo alternatives and competitors that are better suited to their business.
Why do businesses need a Paymo alternative?
Every tool has its limitations and when it comes to a project management tool, there’s no “one-size-fits-all” solution in the market. If you were to look at the reviews for Paymo online, you will find some of these issues highlighted by current and former customers:
- Paymo has a steep learning curve and learning or finding new features will take a lot of time.
- The user-interface needs to be a bit more simple and intuitive.
- Poor functionality of the mobile app.
- When the number of team members increases, coordinating the use of Paymo becomes challenging, especially, when you don’t want to expose confidential data – so we always need to export data and run separate reports.
- Poor customer care response as they do not take initiative to resolve the customer issues and configure the software as per customer’s business needs.
- Lack of customizations is a worry as different businesses have different requirements.
Why are we reviewing Paymo alternatives?
Before building TeamWave – an all-in-one small business productivity software that combines features of Project Management, CRM, and HRMS, we did extensive market research on the popular Project Management solutions in the market. Paymo was one of the top ten Project Management apps we evaluated. The others being:
- Zoho Projects
We analysed each of the above apps and understood the pros and cons from the perspective of a small business user, and thus we have put down the list of best Paymo alternatives.
List of Paymo Alternatives & Competitors in 2021
#1 Paymo Alternative: TeamWave
- Visual Sales Pipeline to tame the complex sales process and thus stay organized
- Customize the software to match any business or sales process
- Task/ Project Management, HRM and CRM all of this, at one place.
- Mobile App that helps the team stay updated about various deals and projects, even when they are travelling
- Contact Management
- Reports and Forecasts for important insights which lead to efficient sales planning
- Email Integrations to track all discussions with the prospect at one place
- Built-in notifications and reminders to keep track of all tasks and activities.
- Web forms to capture important information about the prospects, and thus, find quality leads
- Products Feature creates a library of all goods or services the business provides and links them to the deals.
- Integrates with other apps like Gsuite, Zapier and QuickBooks to capture all the important information.
How is TeamWave better than Paymo?
|Basic and important project management functions like employee scheduling and workload and employee leave management are only available in higher plans.
|All the important functions like creating and scheduling activity and time off management are available in all the plans.
|Lacks advanced CRM features like product catalog, multi-currency, private pipeline & others.
|Includes all the advanced CRM features like Product catalog, multi-currency & pipeline privacy.
|Steep Learning curve and users find it difficult to navigate around and find different options
|As per our customer reviews, TeamWave is an easy-to-use software(for beginners as well as tech-savvies)
|Lack of basic HR management features
|Simple HR management features like employee directory, automatic check-ins, assigning custom roles noticeboard & more
|Not simple and intuitive user interface
|Simple and intuitive user-interface
|Total Cost for 10 Users = $100 per month
|Total Cost for UNLIMITED Users = $39 per month
Key Consideration: Flat pricing at US$39/month for unlimited users along with all the important applications and integrations with other software, makes TeamWave one of the best Paymo alternatives. So, TeamWave is perfect for small businesses and startups as it will be easy for them to scale their businesses without impacting the overhead costs drastically. We call it the best deal for small businesses as all the advanced project management, CRM and HRM features are integrated into one system. Also, the integrations with platforms like Mailchimp and Google Workspace helps to increase the efficiency of the team and automates the processes.
Price for UNLIMITED users: $39/month
#2 Paymo Alternative: Wrike
- Task & subtask management
- Gantt charts
- Shareable dashboards
- Advanced Integrations (MS Project, Excel, RSS)
Key Consideration: Wrike is known as a collaboration app with a set of project management tools. It can be set up quickly with ease. That is the reason we have added it to this list of Paymo alternatives. But the customers talk about a few challenges in their reviews. The user interface is not intuitive and on the other hand, is very messy, The features seem to be all over the place and the users find it hard to navigate. This was found to be a huge problem when working with other teams. And, thus, many users feel that the price point for SMEs is too high.
Price for 10 users: US$ 100/month [Professional]
#3 Paymo Alternative: monday.com
- Unlimited Boards
- 200+ Templates
- Unlimited free viewers
Key Consideration: monday.com is a Resource Management software that helps teams plan and execute projects and deliver results on time, wherever they are. But the customers say that the sheer complexity of offerings makes it overwhelming for them to use this project management software. An inaccessible support team is sometimes frustrating although you can check the answers for your doubts in their community forums and knowledge base. And as the size of the team increases this tool can become a little expensive.
Price for 10 users: US$ 80/month [Basic]
#4 Paymo Alternative: Trello
- Easy to use
- Kanban boards
- No learning curve
Key Consideration: Trello is a simple and free project management tool Although it has no learning curve and can be used to organize tasks easily, as the size of the team or the number of tasks increases it becomes difficult to manage the tasks using Trello. Furthermore, Trello does not have reporting or billing features like other project management tools, which are a must for all the businesses. This is a good choice for small businesses which have less than 5 people.
Price for 10 users: US$ 99/month [Business Plan]
#5 Paymo Alternative: Teamwork
- Can assign tasks and due dates using task lists, board views and Gantt charts
- Time tracking tools
- Filters and dashboards can be used for reporting
- Central File Management System
Key Consideration: Teamwork is a cloud-based project management tool that helps you to plan and manage your company’s growth and bring clarity to the chaotic pipeline. With a simple and intuitive design, optional kanban view, integrated calendar, TeamWork is truly designed to be the everyman’s project management software. But users have often complained that the tool is buggy and their inconsistent customer support adds up to the frustration.
Price for 10 users: US$ 100/month [Pro]
#6 Paymo Alternative: Asana
- Unlimited free guests
- Advanced search & reporting
- Custom fields
- Private teams and projects
- Customizable feature set
- Numerous integrations
Key Consideration: Asana is a web and mobile-based project management platform that specializes in handling the workflow of your team by allowing team members to create tasks, set deadlines and track the progress of each task. With their depth analytics and reporting features, you can easily keep a track of how your business is performing. The users often complain that it is overpriced compared to other project management tools that offer similar or more features.
Price for 10 users: US$ 109/month [Premium]
#7 Paymo Alternative: Jira
- Customizable scrum boards to deliver iterative and incremental results
- Kanban Boards
- Real-time reporting
- Availability of developing tool integrations
Key Consideration: Jira Software is the project management software for agile teams and it is customizable for any type of project. Teams can either use a project template or create their own custom workflow. Due to these features, it is a must-have in this list of Paymo alternatives. Because of loads of features and customization options, it has a steep learning curve and this can be a problem for small and medium-sized businesses that are in the lookout for fast adoption and quick results. Also, Jira Software is known to change their UX on a regular basis thus confusing the users, even more, when they start getting used to the older updates.
Price for 10 users: US$ 70/month [Standard]
#8 Paymo Alternative: Basecamp
- Powerful search and useful filters
- Intuitive user interface
- Reasonable monthly cost
- Risk and issue tracking
Key Consideration: Basecamp has always been one of the best project management tools for small businesses. One of the main USP of Basecamp is the client portal feature which allows you to forward clients to-do’s, messages, emails, and more in one single area. It also lets you send email links to people who are not on Basecamp. But its disadvantage is that it provides no integrations. The users also often complain of a huge learning curve as there are many features and the users are not sure of how to use these features. Thus it can be overwhelming for small businesses.
Price for 10 users: US$ 99/month
#9 Paymo Alternative: Zoho Projects
Zoho Projects Highlights
- Time-management tools
- Reasonable monthly cost
- Communication features
- Detailed reporting
Key Consideration: With rich communication features and excellent time-management tools, Zoho Projects helps you in planning projects, collaborating with employees and clients, keeping track of time, managing documents, and generating charts and reports. But there are a few challenges faced by the users. They often complain that the integration of Zoho Projects tools with apps in the Zoho Suite is not seamless. The tool is complicated to use and not easy to navigate. Also for more features, the users have to jump to higher plans.
Price for 10 users: US$ 28/month [Standard]
#10 Paymo Alternative: Harvest
- Easy time tracking
- Seamless invoicing and payments
- Bank-level security
Key Consideration: Harvest calls itself the time tracking software as it has many features that track time for its users, optimizes tasks as per the priority, keeps check on billable hours and also generates reports on the timesheet data. Although this tool is liked by many, a few users have complained about outdated UI. Even though users think it is a great time-tracking tool, they believe it is not worth the money.
Price for 10 users: US$ 120/month
#11 Paymo Alternative: nTask
- Intuitive and Easy-to-use.
- Kanban boards & Gantt Charting.
- Time tracking and Project Management.
Key Consideration: nTask is an incredible project and task management tool that allows the members of the project development team to perform all sorts of different operations regarding the project development process and helps the managers to track their progress and productivity accordingly.
Price for 10 users: US$360/year